8 Tips for Booking Christmas Party Entertainment 20 November 2014 Tara Our Posts If you're a party organiser, you’d know how hard it can be to plan a Christmas party and ensure everything runs smoothly. In between booking the venue and picking the catering services, you'd have to plan for the decors, and of course book your Christmas entertainment. Entertainment is usually the highlight of every corporate Christmas party. It’s what makes the occasion fun and memorable - well, depending on the hangover (which is a sure sign of success). Great entertainment also makes guests look forward to the next party. If you're planning to book Christmas party entertainment but don’t know where to start, look no further. We've prepared a ten-point list for you to go through to make entertainment booking less stressful. 1. Book early If you haven't booked your Christmas entertainment by now, you may find yourself in deep trouble. Booking your act at the last minute may lead you to paying too much or not getting the standard of entertainment you’ve originally planned for. When you book your entertainment is very crucial. The earlier you do it, the more likely you increase the chances of getting the band you want at the right price. On top of that, booking early minimises stress come Christmas season. We recommend booking your Christmas entertainment as early as July, which is six months ahead. 2. Book through a reliable agency Reliable agencies, such as ourselves, offer numerous benefits. Aside from helping you narrow your choices, agencies only connect you to highly professional and quality performers that will make your event a very unforgettable one. Another benefit of booking through a reliable agency is that if an act cancels or one member doesn’t show up, you won't have to worry. Agencies have insurance and back-up plans to ensure everything still goes according to plan despite the bumps in the road. Moreover, agencies also have extensive knowledge in event entertainment that can be useful for event planners and coordinators. 3. Do your research Before booking a certain band, do your research. Many quality performers have videos, photographs, testimonials, and other materials that say a lot about their performance and attitude. Take time to read and browse through these materials to make sure you know what you're getting and to avoid any entertainment disasters. 4. Be flexible You can’t always have what you want. When booking Christmas entertainment, you should have a certain level of flexibility - whether in terms of budget or expectations - to make it a lot less stressful.Flexibility also means going out of convention - okay maybe a little bit. As long as the act matches the overall theme of your party and it’s something your guests will love, you can opt for creative, more unusual entertainment. This will definitely make your party extremely unique and special. 5. Make it about the guests Year after year, thousands of employees feel let down by poor Christmas party planning or lousy entertainment. Before booking your corporate party’s entertainment, take note of what your guests really want. Make a survey on the type of entertainment the guests like and base your decision there. Entertainment choice should initially be based around the guests’ preference, and not what just looks good on the photos. 6. Check the venue To know which band to book - a DJ, Jazz & Blues band, Classical artists or a Tribute band - you must check the venue first. The size of your venue will lead you to decide what kind of performance is well-suited to it. Checking out the venue also gives you the opportunity to note any possible obstacles such as time restrictions, noise restrictions, or restriction on equipment that may be used. 7. Ask questionsIt is very important to ask questions to whomever is handling the booking. This will help you make sure you’re getting the band that is perfect for your event. Some of the questions worth asking are the following: - How many members will be playing? - How big a space do you require? - What equipment will you be needing? - How far are you willing to travel? - Will you have breaks throughout the set? - Can you play a certain song? - How much do you charge for additional hours? 8. Get in touch Even after booking your band, you should still stay in constant communication with the band itself or with the agency. This will ensure both parties are at the same page and avoid any unnecessary blunders during the event. Book your Christmas entertainment with Music For Scotland If you'd like to know more about our artists and function bands for hire, check out our selection of performers. You can find videos, photographs, and testimonials that will help make your decision easier. If you like what you see, add them to your shortlist by clicking on the Add button at the right side of the page. When you're done, submit your booking enquiry. If you have other questions regarding christmas entertainment, call us at 0131 718 6069 for a quick chat or send us an email at [email protected].