12 May 2023 Admin

Everything you need to know about Marquee Weddings

Marquee Weddings:

Marquee weddings have been gaining popularity in recent years, and for good reason. Couples are increasingly drawn to the unique atmosphere that marquee weddings provide.

But what is a marquee wedding? A marquee wedding refers to a wedding celebration that takes place within a temporary structure called a marquee. A marquee is a large tent-like structure that can be erected outdoors, typically in a scenic location such as a garden, field, or private property. Marquees offer a versatile and customizable space for hosting various wedding events, including the ceremony, reception, and even the after-party. They can accommodate both small, intimate gatherings and large, extravagant weddings.  Now that you know what they are, let's talk about why you should consider this venue option.

Here are some reasons why marquee weddings have become a sought-after choice:

  • Flexibility: Marquees offer flexibility in terms of location and layout. They can be set up in various outdoor spaces, allowing couples to choose a setting that reflects their personal style and preferences. With a marquee, you have the freedom to create a completely bespoke wedding venue, tailored to your vision.
  • Customization: Marquees provide a blank canvas for creativity and customization. Unlike traditional wedding venues, marquee interiors can be designed and decorated from scratch. This gives couples the opportunity to bring their unique theme, colors, and decor ideas to life, resulting in a truly personalized and memorable wedding experience.
  • Scenic Beauty: Marquee weddings often take advantage of picturesque outdoor locations, such as gardens, vineyards, or coastal areas. This allows couples and their guests to enjoy the natural beauty of the surroundings, creating a romantic and breathtaking ambiance.
  • Guest Capacity: Marquees can be easily scaled to accommodate the desired number of guests. Whether you're planning an intimate gathering or a grand celebration, marquees can be expanded or contracted accordingly. This flexibility makes marquee weddings suitable for various guest lists and ensures everyone can be comfortably accommodated.

What are the benefits of having a marquee wedding?


  • Outdoor Experience: Marquee weddings allow couples and their guests to embrace the outdoors. The open-air setting offers a refreshing change from traditional indoor venues and creates a more relaxed and informal atmosphere. Guests can enjoy the fresh air, natural light, and stunning views, enhancing the overall wedding experience.
  • Unique Atmosphere: Marquees provide a distinct atmosphere that is both romantic and magical. The combination of a temporary structure, customized decor, and outdoor surroundings creates a one-of-a-kind ambiance that is hard to replicate in other venues. This uniqueness adds an extra touch of charm and allure to the wedding celebration.
  • Design Freedom: With a marquee, you have the freedom to design the space exactly as you envision it. From choosing the layout and floor plan to selecting the decorations and lighting, you have complete control over every aspect of the venue. This level of creative freedom allows you to showcase your personality and create a wedding that truly reflects who you are as a couple.
  • Extended Celebration: Marquees offer the flexibility to extend the wedding celebration beyond just a few hours. Since they are not bound by strict venue schedules, couples can host multi-day events, such as pre-wedding parties, post-wedding brunches, or even a weekend-long celebration. This extended timeframe allows for more quality time with loved ones and a more immersive wedding experience.
  • Privacy and Exclusivity: Marquee weddings often take place in private or secluded locations, providing a sense of privacy and exclusivity. This allows couples to create an intimate and intimate setting, away from the public eye. It also ensures that the focus remains on the couple and their loved ones, fostering a more intimate and connected atmosphere.


Choosing the Right Location:

Considerations for selecting a suitable venue:


When choosing a venue for your marquee wedding, there are several important considerations to keep in mind:

  • Accessibility: Ensure that the venue is easily accessible for your guests. Consider proximity to airports, accommodation options, and transportation services. It's essential to choose a location that is convenient for both local and out-of-town guests.
  • Permits and Restrictions: Check if the chosen location requires any permits or has specific restrictions for erecting a marquee. Some venues may have noise restrictions, parking limitations, or regulations regarding the use of open flames for catering.
  • Capacity and Layout: Evaluate the capacity of the venue and its suitability for your guest list. Consider the layout options within the space, such as where the marquee can be erected, the placement of amenities like restrooms and catering facilities, and any potential limitations that might affect the flow of the event.
  • Amenities and Facilities: Consider the availability of essential amenities and facilities. Depending on your requirements, these may include restrooms, parking areas, power sources, water supply, and kitchen facilities for catering. Ensure that the venue can meet your needs and that any additional services or rentals can be arranged if necessary.


Factors to evaluate when choosing a marquee location:


Selecting the right location specifically for the marquee within the chosen venue is crucial for a successful wedding. Here are some factors to evaluate:

  • Surface and Ground Conditions: Assess the ground where the marquee will be set up. It should be relatively flat, level, and able to support the weight of the marquee structure. Avoid locations with significant slopes, rocky terrain, or uneven ground that may pose challenges for construction and stability.
  • Surroundings and Views: Consider the surroundings and views that will be visible from the marquee. Look for scenic vistas, natural features, or architectural elements that will enhance the overall atmosphere of your wedding. The beauty of the surroundings can contribute significantly to the visual appeal of your event.
  • Weather Considerations: Evaluate the location's exposure to wind, sunlight, and potential weather conditions. Avoid areas prone to strong winds or heavy rainfall, as these can impact the stability and comfort of the marquee. Additionally, consider the direction of the sun during your event to ensure optimal lighting and guest comfort.
  • Accessibility for Suppliers: Confirm that the chosen marquee location is easily accessible for suppliers, such as caterers, decorators, and rental companies. Accessibility is crucial to ensure a smooth setup and coordination of services.
  • Privacy and Noise Levels: Consider the level of privacy the location offers. Ensure that it aligns with your preferences and that there won't be any unwanted disturbances or noise from neighboring areas or public spaces that may impact the tranquility of your celebration.

By carefully considering these factors when choosing both the venue and marquee location, you can ensure a seamless and enjoyable wedding experience for both you and your guests.

Researching and visiting potential sites:

Researching and visiting potential sites is an essential step when planning a marquee wedding. Here are some tips to keep in mind:

  • Start Early: Start your research and visit potential sites as early as possible. Popular venues and marquee locations book up quickly, so it's best to begin your search well in advance.
    Research Online: Use the internet to research potential venues and marquee locations in your desired area. Many websites offer a comprehensive list of venues, their amenities, and customer reviews.
  • Ask for Recommendations: Ask for recommendations from family, friends, and wedding planners who may have experience with marquee weddings. Their recommendations can help you save time and provide valuable insights into the suitability of various locations.
  • Schedule Site Visits: Schedule site visits to potential locations and assess whether they meet your needs. Walk around the site, and visualize the placement of the marquee and essential amenities like restrooms and catering facilities.
  • Ask Questions: During your site visits, don't be afraid to ask questions about the location's facilities, restrictions, and availability. The more information you gather, the better equipped you will be to make an informed decision.


Budgeting and Planning:


Determining your budget for a marquee wedding:

Determining your budget for a marquee wedding is an essential step in the planning process. Here are some tips to help you calculate your budget:

  • Establish a Total Budget: Determine the total amount you are willing to spend on your wedding. This will provide a baseline for allocating funds for various elements of your wedding, including the marquee, venue, catering, and decorations.
  • Identify Priorities: Identify your priorities and allocate a significant portion of your budget to these elements. Prioritizing can help ensure that you have the essential elements you need while staying within your budget.
  • Consider Hidden Costs: Consider hidden costs that may not be immediately apparent, such as delivery fees, taxes, and gratuities. These costs can add up quickly and impact your overall budget.
  • Be Realistic: Be realistic about your budget and what you can afford. Avoid overspending on one element at the expense of others and make adjustments as necessary.


Allocating funds for essential elements:

Allocating funds for essential elements is crucial when planning a marquee wedding. Here are some elements to consider when allocating your budget:

  • Marquee: Allocate a significant portion of your budget to the marquee structure, including flooring, lighting, and decorations.
  • Catering: Allocate funds for catering services, including food, beverages, and service staff.
  • Venue Rental: Allocate funds for the venue rental, which may include restrooms, parking, and additional amenities.
  • Decorations: Allocate funds for decorations, including floral arrangements, table settings, and other decorative elements.
  • Miscellaneous Expenses: Allocate funds for miscellaneous expenses, including transportation, accommodations, and wedding favors.

By carefully considering these budgeting and planning elements, you can ensure that your marquee wedding is enjoyable, memorable, and within your financial means.

Researching and visiting potential sites

Budgeting and Planning

Choosing the perfect location for your marquee wedding can be challenging, but it's essential to ensure the success of your event. Here are some considerations and factors to evaluate when researching and visiting potential sites:

  • Location: Choose a location that is easily accessible and convenient for your guests. Consider the proximity to accommodation, transport, and parking facilities.
  • Space and Size: Ensure that the location can accommodate the size of your marquee, including any additional facilities like restrooms, dance floor, or catering area.
  • Amenities: Check if the location has basic amenities like electricity, water, and toilets. If not, consider renting these facilities separately.
  • Restrictions: Check if there are any restrictions on noise levels, music, or time limitations that may impact your event.
  • Weather: Consider the weather conditions for your chosen location and plan accordingly. In case of inclement weather, consider renting additional equipment like heating, cooling, or rain covers.

Creating a detailed plan and timeline

Creating a detailed plan and timeline is crucial to ensure a smooth and well-organized marquee wedding. Here are some key aspects to consider when developing your plan:

  • Determine Key Milestones: Identify the major milestones of your wedding, such as booking the marquee, finalizing the guest list, sending out invitations, selecting vendors, and confirming the menu. These milestones will serve as the foundation of your timeline.
  • Establish a Timeline: Create a comprehensive timeline that outlines all the tasks and deadlines leading up to your wedding day. Break down larger tasks into smaller, manageable steps and assign deadlines for each. Be realistic about the time required for each task and build in buffer time for unexpected delays.
  • Vendor Coordination: Coordinate with your marquee supplier, caterers, decorators, entertainment providers, and other vendors to ensure their availability and secure their services well in advance. Include these interactions and deadlines in your timeline to stay organized.
  • Guest Management: Develop a plan for managing your guest list, including sending out invitations, tracking RSVPs, and organizing seating arrangements. Allow sufficient time for guests to respond and finalize seating plans.
  • Logistics and Setup: Consider the logistics of setting up the marquee, including obtaining necessary permits, arranging for power sources, lighting, and catering facilities. Determine the setup and breakdown schedule, taking into account the time required for installation, decoration, and other logistical considerations.
  • Wedding Rehearsal: Schedule a rehearsal to ensure that everyone involved in the wedding, including the wedding party and vendors, is familiar with the layout, timings, and order of events. This will help ensure a smooth flow on the actual day.
  • Contingency Planning: Prepare for unforeseen circumstances by creating contingency plans. Consider alternatives for inclement weather, last-minute vendor cancellations, or other potential issues that may arise. Having backup options in place will help you navigate any unexpected situations.


Marquee Styles and Sizes:

When selecting a marquee for your wedding, it's essential to understand the different styles available. Here are a few popular marquee styles:

  • Traditional Marquees: These marquees feature a classic design with elegant lines and swooping roofs. They often have center poles and a canvas covering. Traditional marquees offer a timeless and romantic ambiance, suitable for both formal and informal weddings.
  • Clear Span Marquees: Clear span marquees are modern structures that do not require interior support poles. They provide a spacious and flexible interior, allowing for greater freedom in layout and decoration. Clear span marquees are versatile and can be tailored to suit various wedding themes and styles.
  • Tipi Tents: Tipi tents, inspired by the traditional tents used by indigenous peoples, have gained popularity for their unique and bohemian atmosphere. They offer a cozy and intimate setting, perfect for rustic or outdoor-themed weddings. Tipi tents are easily customizable and provide a distinctive focal point for your event.


Evaluating the appropriate size based on guest count and layout:

Determining the appropriate marquee size is crucial to ensure adequate space for your guests and the desired layout. Consider the following factors:

  • Guest Count: Evaluate the number of guests you expect to invite. This will help you determine the size of the marquee required to accommodate everyone comfortably. Keep in mind that you may need additional space for the dance floor, entertainment, buffet or bar areas, and any other specific setups.
  • Layout and Functionality: Consider the layout and flow of your wedding. Allocate space for seating, tables, dance floor, bar area, and any additional requirements specific to your event. Ensure that the marquee size allows


Factors to Consider When Selecting Marquee Suppliers:

Choosing the right marquee supplier is essential to ensure a successful and stress-free wedding. Here are some factors to consider when selecting marquee suppliers:

  • Experience and Reputation: Look for marquee suppliers with a good track record and positive customer reviews. Consider their experience in the industry and their expertise in providing marquees for weddings. A reputable supplier will have the necessary knowledge and skills to handle various challenges that may arise.
  • Range of Marquee Options: Evaluate the range of marquee options offered by the supplier. Consider their inventory of different styles, sizes, and designs to ensure that they can provide a marquee that aligns with your vision and requirements.
  • Quality of Equipment: Inspect the quality of the marquee structures and equipment provided by the supplier. Check for well-maintained and clean marquees that are structurally sound and meet safety standards. High-quality equipment will enhance the overall aesthetic and functionality of your wedding.
  • Additional Services and Accessories: Inquire about any additional services or accessories offered by the supplier. This may include flooring, lighting, heating or cooling systems, furniture, and decorative elements. Choosing a supplier that can provide a comprehensive package will simplify the planning process and ensure consistency in design and style.
  • Flexibility and Customization: Discuss the supplier's flexibility and willingness to customize the marquee to suit your specific needs. Whether it's adjusting the layout, incorporating unique features, or accommodating specific requests, a supplier that is adaptable and open to customization will help bring your vision to life.
  • Insurance and Safety Measures: Ensure that the marquee supplier has appropriate insurance coverage and follows safety protocols. This includes having liability insurance to protect against accidents or damages and conducting regular safety checks on their equipment.

Weather Contingency Plans:

Weather can be unpredictable, so it's important to have contingency plans in place to ensure the success of your marquee wedding. Here are some considerations:

Preparing for Unpredictable Weather Conditions:

  • Monitor Weather Forecasts: Stay informed about the weather conditions leading up to your wedding day. Monitor forecasts and be prepared for any potential changes or adverse conditions.
  • Consult with Experts: Seek advice from your marquee supplier, wedding planner, or meteorological services to understand the typical weather patterns in your chosen location during the time of year of your wedding. This will help you make informed decisions and prepare accordingly.
  • Communication with Guests: Keep your guests informed about the possibility of inclement weather - which in Scotland is more than likely, let's face it. Provide them with the necessary information, such as dress code recommendations or suggestions for appropriate footwear, so they can come prepared.


Hiring Marquee Accessories to Combat Various Weather Scenarios:

  • Heating and Cooling Systems: Consider renting heaters or air conditioning units to ensure comfortable temperatures inside the marquee, regardless of the weather conditions. This is particularly important for weddings taking place in extreme climates.
  • Flooring Options: If the ground is expected to be wet or muddy, consider hiring flooring options like wooden or carpeted flooring. This will provide a stable and clean surface for guests and prevent damage to the ground.
  • Rain Covers and Waterproofing: Ensure that the marquee is equipped with proper rain covers and waterproofing measures to protect against rainfall. This includes securing the sides of the marquee and sealing any potential areas of water ingress.
  • Umbrellas or Canopies: Consider providing umbrellas or canopies for guests to use during outdoor activities or while transitioning between areas. This will offer temporary shelter during light showers.
  • Wind Stability: Choose a marquee structure that is designed to withstand windy conditions. Ensure that it is properly anchored and secured to prevent any potential damage or safety risks.

By considering these factors when selecting marquee suppliers and having weather contingency plans in place,

Importance of having backup options

Having backup options is crucial when planning a marquee wedding as it allows you to prepare for unforeseen circumstances and ensure the smooth execution of your event. Here's why backup options are important:

  • Weather Changes: Weather conditions can be unpredictable, and unexpected rain or strong winds can impact your outdoor wedding. Having a backup plan in case of inclement weather, such as having a secondary indoor location or a sturdy marquee with proper rain covers, ensures that your wedding can proceed without major disruptions.
  • Vendor Cancellations: Despite careful planning, there's always a possibility of vendor cancellations or unforeseen circumstances that may prevent them from delivering their services. By having backup options for essential vendors like caterers, decorators, or entertainment providers, you can quickly secure alternative arrangements and minimize the impact on your wedding day.
  • Equipment Malfunctions: Technical glitches or equipment failures can occur at any event. Having backup equipment readily available, such as generators, lighting fixtures, or sound systems, ensures that your wedding can proceed smoothly without delays or interruptions.
  • Guest Comfort: Consider the comfort of your guests by providing backup options. For example, if the weather becomes unexpectedly cold, having heaters or blankets available can keep guests comfortable. If the ground is wet or muddy, offering flooring options or shoe covers can prevent discomfort and ensure that guests can move around freely.
  • Venue Restrictions: Sometimes, unforeseen venue restrictions or logistical issues may arise. By having backup options for alternative locations or modifications to your original plans, you can navigate any challenges and ensure a seamless experience for you and your guests.

Decoration and Styling:

Choosing a Theme or Style for Your Marquee Wedding:

Selecting a theme or style sets the overall ambiance and aesthetic of your marquee wedding. Here are some tips to consider when choosing a theme:

  • Reflect Your Personal Style: Select a theme that resonates with your personal taste and reflects your unique style as a couple. Whether it's a rustic, bohemian, classic, modern, or vintage theme, choose something that feels authentic to you.
  • Consider the Venue: Take into account the setting of your marquee location when choosing a theme. Consider whether a specific theme complements the surroundings and enhances the overall atmosphere.
  • Cohesion with the Wedding Theme: Align the theme of your marquee wedding with the overall theme of your wedding. This ensures consistency and creates a cohesive experience for your guests as they transition from the ceremony to the reception.

Selecting Appropriate Lighting and Furniture:


Lighting and furniture play a crucial role in creating the desired ambiance and enhancing the overall aesthetic of your marquee wedding. Consider the following when making your selections:

  • Lighting: Choose lighting that complements your theme and sets the desired mood. Options may include string lights, chandeliers, lanterns, or uplighting. Consider both functional and decorative lighting elements to create a warm and inviting atmosphere.
  • Furniture: Select furniture that aligns with your theme and provides comfort for your guests. Consider the seating arrangements for both dining and lounging areas. Choose tables, chairs, sofas, and other furniture pieces that are not only visually appealing but also practical and comfortable.
  • Decorative Elements: Enhance the marquee with appropriate decorative elements that tie into your chosen theme. This may include floral arrangements, table centerpieces, drapery, signage, and other decorative accents. Ensure that these elements complement the overall design and create a cohesive look.

By giving careful thought to your theme and style, and selecting appropriate lighting and furniture, you can create a visually stunning and cohesive atmosphere within your marquee wedding.

Incorporating personal touches and creative ideas

Adding personal touches and creative ideas to your marquee wedding can make it unique and memorable. Here's why it's important and some ways you can incorporate them:

  • Reflecting Your Relationship: Your wedding should be a reflection of your relationship and personalities as a couple. Adding personal touches allows you to infuse your love story, hobbies, interests, or cultural backgrounds into the wedding, making it truly special and meaningful.
  • Creating a Memorable Experience: Personal touches and creative ideas can leave a lasting impression on your guests. When they see elements that are unique to you as a couple, it creates a memorable experience that they will cherish.
  • Enhancing the Theme: Personal touches can be used to enhance the theme or style of your marquee wedding. They can be incorporated into the decor, signage, stationery, favors, or even the entertainment. These details add depth and cohesiveness to the overall design.
  • Expressing Gratitude: Personal touches can also be a way to express gratitude to your guests. Consider small gestures like personalized thank you notes, customized favors, or interactive elements that make your guests feel appreciated and involved in the celebration.

Ways to Incorporate Personal Touches and Creative Ideas:

  • Customized Signage and Stationery: Design and display personalized signage throughout the marquee, welcoming guests, and guiding them to different areas. Create customized stationery, including invitations, menus, place cards, and table numbers, that reflect your style and personality.
  • Photo Displays: Create a photo display showcasing your journey as a couple. This could include photos from your engagement shoot, memorable moments together, or pictures of your loved ones. You can also set up a photo booth area for guests to create fun and interactive memories.
  • Signature Cocktails: Work with your bar service provider to create signature cocktails that are meaningful to you as a couple. You can give them names that reflect your relationship or incorporate ingredients that hold sentimental value.
  • Interactive Food Stations: Add interactive food stations that allow guests to customize their meals or participate in the culinary experience. For example, a DIY taco bar or a make-your-own dessert station can be a fun and engaging activity for guests.
  • Meaningful Decorations: Incorporate meaningful decorations that hold sentimental value. This could include family heirlooms, handmade items, or objects that symbolize your relationship. For example, you could display framed photographs or include a special piece of decor that represents a shared hobby or interest.

Catering and Bar Services:

Hiring a Professional Catering Company:

When planning a marquee wedding, hiring a professional catering company is essential to ensure a seamless dining experience for your guests. Consider the following when selecting a catering company:
Experience and Expertise: Choose a catering company with extensive experience in catering for weddings and events. Look for reviews and recommendations, and consider their specialization in the type of cuisine or service style you desire.

  • Menu Options: Evaluate the variety and flexibility of menu options offered by the catering company. Ensure that they can accommodate any dietary restrictions or special requests from you or your guests. Consider scheduling a tasting session to sample their offerings and ensure the quality of the food.
  • Services Provided: Inquire about the services included in their packages. This may include staffing, table settings, linens, bar services, and cake cutting. Clarify the specifics of what they will provide to ensure that all your needs are met.
  • Professionalism and Responsiveness: Assess the professionalism and responsiveness of the catering company. They should be attentive to your needs, provide clear communication, and be proactive in addressing any concerns or questions you may have.
  • Tailoring the menu to suit the marquee setting is an important aspect of creating a delightful culinary experience for your guests. Here are some considerations when customizing the menu:
  • Seasonal and Local Ingredients: Take advantage of seasonal and locally sourced ingredients for your menu. Incorporating fresh produce and ingredients that are in season not only enhances the flavor and quality of the dishes but also supports local suppliers and reduces the environmental impact of transportation.
  • Flexible Menu Options: Marquee weddings often provide the opportunity for more flexibility in menu choices compared to traditional wedding venues. Consider offering a variety of menu options, including different cuisines, dietary accommodations (such as vegetarian, vegan, gluten-free), and customizable dishes. This ensures that all your guests can find something they enjoy and caters to diverse preferences.
  • Interactive Food Stations: Consider incorporating interactive food stations into your menu. These stations allow guests to engage with the food and personalize their dining experience. Examples include build-your-own stations like salad bars, pasta bars, or gourmet burger stations, where guests can choose their ingredients and toppings.
  • Display and Presentation: Since marquee weddings offer a blank canvas for design, pay attention to the visual presentation of your menu items. Work with your catering company to create visually appealing and Instagram-worthy dishes. Consider incorporating unique plating styles, creative garnishes, or decorative elements that align with your overall theme.
  • Flexibility for Outdoor Dining: Keep in mind the practical considerations of outdoor dining when customizing your menu. Opt for dishes that are easy to handle and eat in an outdoor setting.
  • Consider portable and finger foods, such as canapés, grazing tables, or food stations, that allow guests to mingle and enjoy the food without the need for formal seating.
  • Bar Services: When planning the bar services, offer a selection of beverages that complements the menu and suits the preferences of your guests. Consider crafting signature cocktails, offering a variety of wines, beers, and non-alcoholic options. You may also want to incorporate a themed bar setup or interactive drink stations for added flair.
  • Chef Consultation and Tastings: Consult with the chef or catering team to discuss your vision and preferences. Collaborate with them to design a menu that reflects your taste and aligns with the marquee setting. Request a tasting session to sample the proposed menu items and provide feedback to ensure that the flavors, presentation, and quality meet your expectations.
    Remember to communicate any dietary restrictions or allergies to the catering team well in advance to ensure they can accommodate all your guests' needs. By tailoring the menu to suit the marquee setting, you can create a culinary experience that complements the overall ambiance and leaves a lasting impression on your guests.


Arranging Bar Services and Beverage Options


When planning a marquee wedding, arranging bar services and beverage options is crucial to ensure your guests have a delightful and enjoyable experience. Here are some factors to consider:

  • Bar Service Options: Determine the type of bar service that best suits your wedding style and guest preferences. You can choose from various options such as an open bar, cash bar, limited bar, or a combination of these. Consider the pros and cons of each option and select the one that aligns with your budget and the atmosphere you want to create.


  • Beverage Selection: Offer a diverse selection of beverages to cater to different tastes and preferences. Include a range of alcoholic and non-alcoholic options. For alcoholic beverages, consider offering a variety of wines, beers, and spirits. Non-alcoholic options can include mocktails, specialty soft drinks, infused water stations, or a dedicated coffee and tea station.
  • Signature Cocktails: Create signature cocktails that reflect your personal tastes and add a unique touch to your wedding. Work with your bar service provider to develop custom cocktail recipes or give special names to existing cocktails that hold meaning to you as a couple. This adds a personalized and memorable element to the beverage offerings.
  • Bar Setup and Decor: Consider the aesthetics of the bar area and ensure it blends seamlessly with the overall design of your marquee wedding. Pay attention to the presentation and styling of the bar, incorporating decorative elements, signage, or lighting that enhance the ambiance. This creates an inviting and visually appealing space for your guests to enjoy their beverages.
  • Bar Staff and Service: Hire professional and experienced bar staff who are knowledgeable in mixology and can provide efficient and friendly service to your guests. Ensure they are well-trained in responsible alcohol service and can accommodate special requests or dietary restrictions.
  • Sufficient staffing is essential to minimize wait times and ensure a smooth flow of service.
  • Beverage Pairing with Menu: Consider the menu when selecting the beverage options. Consult with your catering team or sommelier to determine which wines or other beverages pair well with the different courses or food stations. This enhances the overall dining experience and showcases the flavors of the cuisine.


Entertainment and Music:


Selecting Suitable Entertainment Options for a Marquee Wedding:

Choosing the right entertainment options sets the mood and creates a lively atmosphere for your marquee wedding. Consider the following factors when selecting entertainment:

  • Wedding Theme and Style: Align the entertainment with the theme and style of your wedding. For example, if you're having a classic and elegant marquee wedding, a string quartet or a jazz band may be a suitable choice. If your theme is more contemporary and upbeat, a live band or a DJ playing popular music genres could be more appropriate.
  • Guest Preferences: Consider the musical preferences of your guests. You want to choose entertainment that appeals to a wide range of attendees and ensures everyone has a great time. Consider the age group, cultural backgrounds, and diverse tastes of your guests when making your selection.
  • Atmosphere and Energy: Determine the type of atmosphere and energy you want to create. Live bands can provide a dynamic and interactive experience, while DJs offer a wide range of music genres and can keep the dance floor buzzing. Consider whether you want live music throughout the event or a combination of live performances and DJ sets.

Hiring Live Bands, DJs, or Other Performers:

  • Live Bands: As purveyors of the best live wedding bands Scotland has to offer, this is naturally the option we would encourage.  And if you opt for a live band, research and hire a professional and experienced group that specializes in performing at weddings. Consider their repertoire, versatility, and ability to engage the audience. Schedule a live performance or request a demo to assess their style and talent before making a final decision.
  • DJs: When hiring a DJ, consider their knowledge of different music genres, their ability

Ensuring Adequate Sound and Acoustics


To create an enjoyable and immersive experience for your guests, it's important to ensure adequate sound and acoustics in your marquee wedding. Here's what you need to consider:

  • Sound System: Invest in a high-quality sound system that is suitable for the size of your marquee and the number of guests. Work with a professional sound technician who can set up and manage the sound system to ensure optimal sound quality throughout the event.
  • Acoustic Considerations: Marquees typically have different acoustic properties compared to indoor venues. The open space and fabric walls can affect sound reflection and amplification. Discuss the acoustics of your marquee with the sound technician to determine if any adjustments are needed, such as adding sound-absorbing materials or strategically placing speakers for balanced sound distribution.
  • Microphones: Consider the need for microphones during speeches, performances, or ceremonies. Wireless or lapel microphones can provide mobility and ensure that everyone's voices are clearly heard. Test the microphones before the event to ensure they are functioning properly and adjust the volume levels accordingly.
  • Background Music: Plan for appropriate background music during key moments of the wedding, such as the cocktail hour or dinner. Work with your entertainment provider or create a playlist that sets the desired ambiance without overpowering conversations or other activities.
  • Sound Regulations: Check with the venue and local authorities about any sound regulations or restrictions that may apply to your marquee wedding. Ensure that the sound levels remain within permissible limits to avoid any noise complaints or disruptions.

Guest Comfort and Facilities:


Providing Comfortable Seating Arrangements:

Comfortable seating arrangements are essential to ensure your guests can relax and enjoy the festivities. Consider the following:

  • Seating Styles: Choose seating styles that suit the overall theme and atmosphere of your wedding. Options may include banquet-style seating, round tables, lounge areas, or a combination of different styles. Consider the flow of the space and ensure there is ample room for guests to move comfortably between tables.
  • Quality and Ergonomics: Invest in comfortable and well-maintained seating options. Choose chairs with adequate padding and support to keep guests comfortable throughout the event. Cushions or chair covers can add extra comfort and enhance the aesthetic appeal.
  • Seating Capacity: Determine the seating capacity based on your guest count and the layout of the marquee. Ensure there are enough seats for all guests, including space for any additional seating arrangements such as a sweetheart table or a head table for the bridal party.
  • Floor Plan: Plan the seating arrangement strategically to promote social interaction and create a pleasant atmosphere. Consider grouping guests together based on relationships or common interests to facilitate conversations and connections.


Organizing Toilet Facilities

Providing adequate and well-maintained washroom facilities is crucial to ensure guest comfort and convenience. Consider the following:

  • Portable toilets: Marquee weddings often require renting portable washroom to accommodate guests. Choose reputable suppliers that offer clean and well-equipped facilities. Consider the number of guests, the duration of the event, and any specific restroom requirements (such as accessible facilities) when determining the quantity of portable washrooms needed.
  • Placement and Signage: Position the restrooms in a convenient and discreet location, preferably near the marquee entrance or easily accessible from the main event area. Use clear signage to guide guests to the restroom facilities.
  • Hygiene Supplies: Stock the restrooms with ample supplies of toilet paper, hand soap, hand sanitizers, and paper towels. Consider adding small amenities like mints, breath fresheners, or basic toiletries for guests' convenience.
  • Maintenance and Cleaning: Ensure that the restrooms are regularly cleaned and maintained throughout the event. Arrange for cleaning staff


Addressing other guest needs (e.g., heating/cooling, parking)

In addition to seating arrangements and restroom facilities, addressing other guest needs is crucial to ensure a comfortable and enjoyable experience for everyone attending your marquee wedding. Here are a few important considerations:

  • Heating and Cooling: Depending on the weather and the season of your wedding, ensure appropriate heating or cooling options are available in the marquee. Portable heaters, fans, or air conditioning units can help regulate the temperature and keep guests comfortable. Work with your marquee supplier or event planner to determine the best solutions based on the climate and the size of the marquee.
  • Lighting: Create a well-lit environment both inside and outside the marquee. Adequate lighting not only enhances the ambiance but also ensures the safety of your guests, especially during evening events. Consider a combination of natural lighting, atmospheric lighting (such as fairy lights or lanterns), and functional lighting to illuminate walkways, seating areas, and key event spaces.
  • Parking and Transportation: Arrange sufficient parking space for your guests. Consider the proximity of the parking area to the marquee and provide clear signage or attendants to guide guests. If the venue is located in a remote area or transportation is limited, consider providing shuttle services or sharing information about local transportation options and nearby accommodation.
  • Accessibility: Ensure your marquee wedding is accessible to all guests, including those with mobility challenges. Provide wheelchair ramps or alternative entrances if necessary. Make sure the pathways leading to the marquee and other event areas are well-maintained and free from obstacles.
  • Child-Friendly Facilities: If you have guests with children, consider providing child-friendly amenities such as a designated play area, activities, or hiring professional childcare services. This allows parents to enjoy the celebration while ensuring the little ones are entertained and safe.

Photography and Videography:

Hiring Professional Photographers and Videographers:

Capturing the precious moments of your marquee wedding requires the expertise of professional photographers and videographers. Here's why it's important to hire professionals:

  • Expertise and Experience: Professional photographers and videographers specialize in capturing weddings and know how to capture the best angles, lighting, and emotions. They have the technical skills and artistic vision to create stunning visual memories.
  • High-Quality Results: Professionals use top-notch equipment and editing techniques to deliver high-quality photographs and videos. They have the knowledge to handle various lighting conditions and can ensure consistent and well-exposed shots throughout the day.
  • Storytelling and Creativity: Professional photographers and videographers understand how to tell the story of your marquee wedding through their work. They capture candid moments, emotions, and intricate details that reflect the uniqueness of your celebration.
  • Professionalism and Reliability: By hiring professionals, you can rely on their punctuality, responsiveness, and professionalism. They understand the importance of capturing key moments and will work closely with you to understand your vision and preferences.

Capturing the Unique Aspects of a Marquee Wedding:

A marquee wedding offers a unique backdrop for photography and videography. Here are some aspects professionals can focus on:

  • Marquee and Venue: Professionals will capture the elegance and beauty of the marquee structure, both from the inside and outside. They will highlight the unique features, such as the fabric, lighting, decorations, and the surrounding landscape.
  • Outdoor Setting: If your marquee wedding is set in a picturesque location, professionals will make use of the natural surroundings, capturing scenic views, landscapes, and incorporating them into your wedding album or video.
  • Natural Lighting: Marquees often offer abundant natural lighting during the day. Professionals will take advantage of this soft and diffused light, creating beautiful portraits and capturing the ambiance of the event.

Planning for Ideal Photo and Video Opportunities:

Capturing memorable and stunning photos and videos at your marquee wedding requires thoughtful planning. Here are some tips to ensure you make the most of the available opportunities:

  • Scouting Locations: Explore the venue and its surroundings to identify scenic spots and visually appealing backdrops for your photoshoot. Consider areas with natural beauty, unique architectural elements, or lush landscapes that will enhance the aesthetic of your images.
  • Golden Hour: Take advantage of the golden hour, which occurs during the hour after sunrise or before sunset when the natural lighting is soft and warm. This period provides a flattering and magical ambiance for photography and videography. Coordinate your schedule to allow time for capturing shots during this time.
  • Timing: Plan your photo sessions strategically to avoid harsh lighting conditions. Midday sunlight can cast unflattering shadows, so schedule outdoor shoots during the early morning or late afternoon when the light is more gentle and flattering.
  • Candid Moments: Some of the most precious memories are captured in candid shots. Encourage your photographers and videographers to be observant and document spontaneous moments, interactions, and emotions throughout the day. These authentic moments will bring your wedding memories to life.
  • Embrace the Marquee Setting: Incorporate the marquee structure itself into your photos and videos. Whether it's capturing the grand entrance, the sweeping interior, or unique design elements, showcase the elegance and charm of your marquee wedding.
  • Detail Shots: Pay attention to the intricate details that make your marquee wedding unique. Ask your photographers and videographers to capture close-up shots of the floral arrangements, table settings, personalized signage, and any other decorative elements that reflect your style and theme.
  • Group Photos: Plan and coordinate group photos in advance to ensure you capture shots with your loved ones. Whether it's immediate family, the bridal party, or close friends, allocate time and communicate the plan to make the process smooth and efficient.
  • Special Moments: Make a list of the key moments you want to be captured, such as the exchange of vows, first dance, cake cutting, or any cultural or religious ceremonies. Share this list with your photographers and videographers to ensure they don't miss any significant moments.
  • Fun and Creative Shots: Embrace the flexibility and creativity of marquee weddings by incorporating fun and unique photo opportunities. Use props, play with lighting effects, or take advantage of the open space to create memorable and imaginative shots.
  • Trust Your Professionals: Ultimately, trust your photographers and videographers to capture the essence of your marquee wedding. They are experienced professionals who understand how to capture the beauty, emotions, and unique aspects of your special day.

And so, having a marquee wedding provides a flexible and creative approach to celebrate your special day. By following the top 10 tips outlined in this blog, you can ensure a memorable and successful marquee wedding experience. From choosing the right location and planning your budget to incorporating personal touches and selecting suitable entertainment, each aspect contributes to the overall success of your event.

Embrace the flexibility that marquee weddings offer, allowing you to design a unique and personalized celebration. The versatility of marquees allows you to create your dream wedding in any location, whether it's a stunning outdoor setting or the convenience of your own backyard.

By considering factors such as guest comfort, weather contingencies, and incorporating personal touches, you can create an unforgettable experience for both you and your guests. Remember to hire professional vendors, such as caterers, photographers, and videographers, who specialize in marquee weddings to ensure seamless execution and outstanding results.

So, embrace the charm and versatility of marquee weddings, and let your creativity shine as you plan the perfect celebration under the elegant canopy of a marquee.